Personal Assistant
Based in Wembley with travel required to stores and meetings
Immediate Start
We are regarded as the trusted decorating and DIY retail brand in London, selling paint, tools, plumbing, electrical and woodwork materials throughout our 32 stores. As part of the Grafton Group, we have the stability and support of a leader in the field of Building Materials and DIY.
Our support centre in Wembley is situated alongside our warehouse operation, and includes our support teams Commercial, Marketing, Finance, IT and the Senior Leadership Team; and our HR team are based at our Acton Training Academy.
Let’s paint the picture for you!
The role of Personal Assistant at Leyland SDM will include providing our CEO with senior level administrative support, and is a dynamic one!
From day one you will manage the CEO’s back office ensuring you are managing all diary activities, handling internal and external communications, organising travel and expense claims, preparing documentation for key meetings and providing overall general support to the business operations.
This role is pivotal to the success of the support centre as you would oversee the smooth and efficient running of the support centre, including managing the site’s facilities and services.
CEO and Leadership Team support:
Providing full administrative and secretarial support to the CEO and some members of the Senior Leadership Team which includes:
- Diary Management - Maintaining the CEO’s diary to ensure efficiency, this will require you to coordinate with internal/external stakeholders, schedule meetings, preparing and distributing necessary paperwork.
- Administrative Support - Manage communications, monitoring emails and answer calls on behalf of the CEO. You will have the initiative to make key business decisions on behalf of the CEO or Senior Leadership Team
Senior Leadership Team:
- Assisting with monthly executive reports as required as well as providing administrative support to their business functions. Organising and co-ordinating the Board Meetings, Presentations, Packs and Minutes.
Operational Support:
- Projects – you will be involved in supporting the delivery of key business projects as and when required
- Business Compliance – working with the CEO and HR Director, you will support the managing of all statutory business compliance record keeping and compliance reporting
Communications:
- You will be a brand ambassador as well as dealing with correspondence, emails, post telephone calls and social media messages. Internal communications will play a big part in the role as you will be tasked with circulating key information through the appropriate channels and be involved in both creating and gathering content from the wider business.
Office and Facilities Ownership:
- You will manage the support centre from an operational aspect ensuring the smooth and efficient running of our facilities including internal/external post management, reception, health and safety, cleaning and other key building maintenance contracts.
Stores Facilities and Compliance:
- Supporting with the coordination and administration of statutory compliance work, alongside the HR Director.
What key skills and experiences are we looking for?
- Extensive experience working as a Personal Assistant to a Senior Director and a Leadership Team
- Tech savvy and an advanced user of Outlook, Teams, PowerPoint, Word and Excel skills, and social media type platforms
- An individual who is confident interpreting numerical data and presenting information
- Excellent communication skills both written and verbal
- Bags of initiative
How will we reward you?
On top of an attractive salary we have a comprehensive benefits package on offer including:
- Annual bonus opportunity
- 22 days holiday a year, increasing with service
- Up to 20% discount in Leyland SDM, plus discount across other Grafton Group brands
- Salary Sacrifice Pension Contributions
- Share saving scheme into our parent company, Grafton Group plc
- Company sick pay
- Health Cash Plan
- Long Service Awards
- Enhanced Maternity Benefits
- 100’s of retail discounts available through our flexible benefits portal
Apply Now!