PA to CEO & Office Manager

Location Wembley
Discipline: Support Centre
Job type: Permanent
Contact email: sandra.mcnamara@leylandsdm.co.uk

We are regarded as the trusted decorating and DIY retail brand in London, selling paint, tools, plumbing, electrical & woodwork materials throughout our 30 stores. As part of the Grafton Group, we have the stability and support of a leader in the field of Building Materials & DIY.

Let’s paint the picture for you!

You will manage the CEO’s back office ensuring you are managing all diary activities handling internal and external communications, organizing travel & expense claims, preparing documentation for key meetings and providing overall general support to the business operations. This role is pivotal to the success of the support centre as you would oversee the smooth and efficient running of the support centre including managing the sites facilities and services.

CEO & Leadership Team support

Providing full administrative and secretarial support to the CEO and some members of the Senior Leadership Team which includes:

Diary Management - Maintaining the CEO’s diary to ensure efficiency, this will require you to coordinate with internal/external stakeholders, schedule meetings, preparing and distributing necessary paperwork

Administrative Support - Manage communications, monitoring emails and answer calls on behalf of the CEO. You will have the initiative to make key business decisions on behalf of the CEO or Senior Leadership Team

Senior Leadership Team – Assisting with monthly executive reports as required as well as providing administrative support their business functions. Organizing and coordinating the Board Meetings, Presentations, Packs and Minutes

Operational Support

Projects – you will be involved in supporting the delivery of key business projects as and when required

Business Compliance – working with the CEO and HR Director, you will support the managing of all statutory business compliance record keeping and compliance reporting

Communications

You will be a brand ambassador as well as dealing with correspondence, emails, post telephone calls and social media messages. Internal communications will play a big part in the role as you will be tasked with circulating key information through the appropriate channels and be involved in both creating and gathering content from the wider business.

Office & Facilities ownership

You will manage the support centre from an operational aspect ensuring the smooth and efficient running of our facilities including internal/external post management, reception, health and safety, cleaning and other key building maintenance contracts.

What key skills and experiences are we looking for?

  • Experience working as a Personal Assistant to a Senior Director and a Leadership Team

  • Tech savvy and an advanced user of Outlook, Teams, PowerPoint, Word & Excel skills and social media type platforms

  • An individual who is confident interpreting numerical data and presenting information

  • Excellent communication skills both written and verbal

How will we reward you?

On top of an attractive salary we have a comprehensive benefits package on offer click here to find out more!